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Home » Leadership

Community Service Letter Template

Submitted by on December 5, 2010 – 10:23 pm 5 Comments | 268,974 views

I’ve been asked on occasion by parents if their child can volunteer some hours in the non-profit organization I help out at. I guess these kids need a certain number of hours where they help out the community through volunteering their time.

I always appreciate the help but I don’t always have a task for them to do. That’s a separate issue. For now, I had to generate a letter that confirms what they did.
I looked around for a few and I didn’t like what I saw (the story of my life) so I decided to make my own.

Here it is:

December 5, 2011

Dear Sir or Madam,

This letter confirms that ____________ volunteered time at _______________________.

Date of Service # of Hours Description of Work
12/04/2011 5
  • Cleaned and polished instruments
  • Wound instrument cables
  • Cleaned computers
  • Filed papers
  • Cleaned and organized office

Total Hours: X

If you need further information, please email me at EMAIL ADDRESS.




I hope this helps you. It’s usually better if they have a form that you just sign.

Community Service Letter Template (docx)




  • Edel Alon says:

    Other notes on this:
    Put this letter on your letterhead.
    You might want to include some character information if needed such as, Edel was very diligent in the work. I’d only do this if there was some kind of character building portion needed.

  • Edel Alon says:

    Added a MS Word template for you all to use. Download it Community Service Letter Template. I used Word 2011 to create the document but it should work with Word 2010. Let me know if something doesn’t look right.

  • Michael James says:

    Hey this was extremely helpful and i cant thank you enough for it. There is still just one slight problem I need some kind of contact info (Hint: maybe your email) and some type of independent organization or something that distributes community service to just better legitimize things.
    Please please help if you can and once again thank you for what you have already done.

    Have A Blessed and Productive Day

  • Edel Alon says:

    Hi Michael James,
    This form is for the organizations to fill out for you. I agree that there should be a nice central service that takes care of this. If you need hours, I recommend looking for a non-profit organization near you. They are always in need of help.

    Even local churches need help. I would check in with the people you need to turn this form into to make sure they accept volunteering at a church.


  • Ashley Mac says:

    This really helped me a lot so I just wanted to thank you because i had no clue how to write a community service letter.

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