Have you ever been in a large business building? Have you ever noticed there’s usually a large desk, maybe an area to swipe fingerprints, IDs, fobs, or maybe something else? You’ll usually find security officials, too. It all looks fancy, right? You’ll usually find these in large skyscrapers that are filled with businesses or maybe one giant business. While this might seem a bit excessive, it’s the furthest from that.
You have to keep in mind that nowadays, you have to do what you can to protect your business, and you truly never know what could happen. It’s not just about, but it’s about protecting your employees too. You know how to do a background check before hiring an employee, right? Well, it’s similar. So, with that said, how can you create a stronger system for employee entrances? Isn’t the front food more than enough? Well, here’s exactly what you need to know!
Create a Welcoming Reception Area
Just like what was mentioned above, many businesses will have a reception area, but you need to ensure this is welcoming enough. Plus, it’s not just about visitors, but employees too. One of the biggest things needed would be a reception desk near the main entrance, as this can greet employees and visitors, manage visitor logs, provide temporary access cards, and assist with any inquiries.
But of course, you’re going to need some clear signage, too, as this should direct employees and visitors to the reception area and other key locations within the building, preventing confusion and streamlining the entrance process.
Establish Clear Policies and Procedures
This is barebones, but it’s still really the foundation. You’ll want to start by establishing clear policies and procedures for employee entrances. This means you need to define who is allowed access (employees, of course), during which hours, and under what conditions (basically, the employee shifts). Depending on the scale of your business, this can help.
However, it might also help to develop a comprehensive employee handbook that includes these policies and ensures that all employees are familiar with them. Like all other businesses, you’ll need to regularly review and update these policies to adapt to any changes in your business operations or security needs.
Issue Employee Identification
It just doesn’t matter what the scale of your business is, so no matter how small or how large, you’re still going to want to do this. So, it’s not just about security, but it’s also ideal for customers to know who the employees are.
For the most part, if you’re on a really tight budget, this might actually be the best option, as plastic ID cards and a vCard QR code generator can be fairly affordable and simplify the whole process, too. Just be sure that badges are returned upon an employee’s departure from the company to prevent unauthorized access or have their cards set so not everyone has access to everywhere (such as with digital cards like a QR).
Promote a Culture of Security
One of the biggest things you have to do as a business owner would be to create a culture of security within your business and encourage employees to take an active role in maintaining a safe workplace. But it’s not just you; a culture takes a whole team, so encourage employees to report lost or stolen access cards immediately. This needs to be something serious, so the cultivating this shouldn’t be taken lightly.
